Administrative Assistant, Lead

Location US-NY-Holtsville
Job ID


Provides administrative and clerical support typically to Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality.


- Coordinates meetings by managing complex calendars and potential conflicts - Arranges and coordinates complex travel reservations and itineraries - Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors - Assembles materials for meetings - Collects data from a variety of sources and prepares a variety of reports involving judgment and analysis - Maintains high level of confidentiality - Identifies areas for improvement and recognizes, initiates and implements improvements of work processes - Displays considerable judgment, initiative and political sensitivity


- HS diploma or GED required. 2-4 year university degree preferred. - 6- 9 years of experience. - Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages. Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

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