Administrative Assistant, SVP

Location US-NY-Holtsville
Job ID


Zebra is seeking a full-time Administrative Assistant Lead to provide administrative and clerical support to Senior Vice President. This involves complex travel arrangements, including expense reporting. Scheduling detailed meetings with internal and external stakeholders and managing interface with vendors, clients, and Executive Staff is expected. The ideal candidate will be experienced, resourceful, and comfortable managing a heavy work load while anticipating the needs of the Senior Vice President. Diligent follow-through and attention to detail is necessary.


Coordinates meetings by managing complex calendars and potential conflicts


–Handles proprietary information with the highest level of confidence


– Arranges and coordinates complex travel reservations and itineraries


– Highly accessible to SVP when needed


– Responsible for meeting planning and logistics, including conference facilities, video-conferencing,

   equipment, refreshments and interfacing with third party vendors


– Prepares all necessary materials for meetings


– Collects data from multiple of sources and prepares a variety of reports involving judgment and



– Interfaces with vendors, third party contractual service providers, members of the Board of

   Directors and customers with a polished execution


– Completes expense reporting for all travel and other related items


– Post PO’s in our procurement system as well as make payments for the executive area


– Identifies areas for improvement and recognizes, initiates, and implements improvements of work



– Displays considerable judgment, initiative and political sensitivity


Preferred Education:

High School Diploma or GED required. Associates Degree or above preferred

Preferred Work Experience (years):

8+ years of Administrative experience

Key Skills and Competencies:

Intermediate to advanced computer skills required; working with

multiple software packages including word processing,

spreadsheets, database and graphic/presentation packages.

Advanced work experience with memos, letters, reports with

tables, tabulations, merge document work, creation of

spreadsheets with formulas, creation of presentations and


Position Specific Information

Travel Requirements: None


FLSA (U.S. only): Physical requirements and working conditions will vary by position and should be described as appropriate.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share with your network