• Administrative Assistant, Lead

    Location US-IL-Lincolnshire
    Job ID
  • Overview

    Provides administrative and clerical support typically to Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality.


    • Coordinates meetings by managing complex calendars and potential conflicts
    • Arranges and coordinates complex travel reservations and itineraries
    • Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
    • Assembles materials for meetings
    • Collects data from a variety of sources and prepares a variety of reports involving judgment and analysis
    • Maintains high level of confidentiality
    • Identifies areas for improvement and recognizes, initiates and implements improvements of work processes
    • Displays considerable judgment, initiative and political sensitivity


    • HS diploma or GED required.
    • 2 or 4 year university degree preferred.
    • Minimum of 7 years of experience.
    • Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages.
    • Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

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