• Administrative Assistant, Senior

    Location US-IL-Lincolnshire
    Job ID
    53412
    Function
    Administration
  • Overview

    Provides administrative and clerical support to executives. This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports with limited direction.

    Responsibilities

    • Coordinates meetings by managing calendars
    • Arranges and coordinates travel reservations and itineraries
    • Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
    • Collects data and prepares reports with limited direction
    • Manages department files
    • Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes

    Qualifications

     

    • HS diploma or GED required.
    • 4+ years of experience, preferably supporting executives in a corporate environment.
    • Intermediate computer skills required; working with multiple software packages including Microsoft Office applications. Expert level skills in Microsoft Outlook required.
    • Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics
    • Demonstrated ability through previous experience to exercise a high degree of discretion and maintain confidential information
    • Strong team mentality

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