• Executive Administrative Assistant

    Location US-IL-Lincolnshire | US-IL-Chicago
    Job ID
    57408
    Function
    Administration
  • Overview

    Professional & Learning Services combines decades of industry experience planning and deploying mobile technology, appplication modernization and industry recognized learning expertise to enable business tranformation.  Our comprehensive approach enables innovative solutions that fit the way customers do business. 

    This Executive Administrative Assistant will provide administrative support to several executives globally. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality.

    Responsibilities

    • Coordinates meetings by managing complex calendars and potential conflicts as well as arranging travel reservations and itineraries
    • Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
    • Assembles materials for meetings
    • Collects data from several sources and prepares a variety of reports involving judgment and analysis
    • Maintains high level of confidentiality  
    • Identifies, initiates and implements areas for improvement including work processes  
    • Displays considerable judgment, initiative and political sensitivity

    Qualifications

    • HS diploma or GED required.
    • 2-4 year university degree preferred.
    • MInimum 6 years of experience.
    • Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages.
    • Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

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